Brief
This procurement notice is for a total contract regarding the renovation of the Housing Association of 1944, Kløvervænget. The procurement will be conducted as a negotiated procedure in accordance with the procurement law sections 61 – 66. The contracting authority reserves the right to award the contract based on the initial offer. Refer to the project documents in the procurement material for the complete scope of the task. The contracting authority intends to select 4 applicants who will be invited to submit offers. If more than 4 applicants meet the minimum suitability requirements, the contracting authority will select those applicants based on an assessment of their competencies to carry out the contracted work. This assessment will focus on the relevance of the applicants' comparable references concerning the contract, particularly: • The total contractor must demonstrate experience as a total contractor in renovation cases of comparable size and form • Demolition cases concerning housing • Risk management of comparable renovation and demolition cases. It will negatively impact the assessment of the reference if the relevance cannot be clearly evaluated based on the information provided by the applicant. The award criterion is "best value for money" as per procurement law § 162, subsection 1, 1). • Price: 40% • Project management and sustainability: 30% • Organization and CVs: 30% Negotiation process: Unless the contracting authority chooses to award the contract based on the initial offer, which it reserves the right to do, a negotiation process will be conducted as described in this section. The contracting authority may invite bidders to negotiate based on the initial offer. If bidders are invited to negotiate, one negotiation round is expected to be held. A fundamental condition for negotiated procurement is that no information about a bidder's solution proposal may be disclosed to other bidders. The negotiation process will also be conducted in accordance with the procurement principles of equal treatment and transparency. Bidders will therefore be invited to individual negotiation meetings held in parallel. During the negotiation meetings, the contracting authority and the bidder will discuss the bidder's offer and the contracting authority's procurement material. The contracting authority is prepared to negotiate all parts of the procurement material. For this reason, the contracting authority is also prepared to change all parts of the procurement basis, with the reservation that minimum requirements are not changed. Based on the negotiations, the contracting authority will prepare a joint summary (or a correction document) as well as individual summaries. The joint summary (correction document) concerns the procurement material/procurement process and will be made available to all bidders. The individual summaries concern each bidder's offer and will be sent only to the individual bidder. If a question or reservation from a bidder prompts the contracting authority to consider a change in the procurement material, the contracting authority reserves the right to present the proposed change to all bidders. The purpose of the negotiation round is to ensure that bidders are aware of where their offers should be improved, as well as for the contracting authority to receive input on how the procurement material can be adjusted to achieve a better solution. Any amended procurement material will be made available on the digital procurement portal as per point 2.3. The contracting authority reserves the right to extend the number of negotiation rounds to a maximum of three. As mentioned above, the contracting authority also reserves the right to select bidders for negotiation based on the initial offer according to the Procurement Law § 66, subsection 1.
