Brief
HUS is seeking bids for respiratory systems and related accessories, including connectors, humidifiers, and filters. The products are detailed in Appendix 2 Price and Product Form of the tender. The procurement is divided into 29 different categories based on product characteristics. Suppliers can bid on one or more categories. Some categories are further divided into smaller sections for detailed product comparison and selection. All mandatory products in the category must be offered. Additional information is provided in Appendix 2 Price and Product Form. The goal is to procure safe and reliable products through this tender process. It is also aimed at ensuring good delivery reliability and availability of products when needed. In addition to securing delivery reliability, the tender aims to increase options in the buyer's current product range. The procurement also includes additional products related to the offered items, such as additional sizes and accessories, as specified in Appendix 2 Price and Product Form (including the additional offer tab). During the contract period, products belonging to the specified categories may also be procured that are not listed in the product appendix, based on the anticipated value of the procurement. The contract is valid for a fixed term of four (4) years, after which it will continue indefinitely. This is a joint procurement by multiple contracting entities, conducted as a procurement ring. The products requested in this tender will be used by: HUS, the City of Helsinki, the Eastern Uusimaa welfare area, the Central Uusimaa welfare area, the Vantaa and Kerava welfare area, the Western Uusimaa welfare area, the Kymenlaakso welfare area, the Päijät-Häme welfare area, the South Karelia welfare area, and the Defense Forces. HUS estimates that the total anticipated procurement value for all categories, based on purchasing history at the time of the tender publication, would be approximately 1,800,000-2,100,000 euros, including all contracting entities involved. This is an estimate, and the contracting entity is not committed to the stated euro amounts or consumption quantities mentioned in the tender. Final order quantities may be larger or smaller than indicated. Most products are so-called flow-through products, ordered from HUS's ordering system, delivered to HUS's central warehouse in Vantaa, and distributed through HUS's central warehouse to the member municipalities, Kymenlaakso, and the Defense Forces. The Päijät-Häme welfare area and the South Karelia welfare area will place their own orders through their own ordering systems, and products will also be delivered to their specified delivery addresses. HUS estimates that about 7% of the total procurement value is from orders from the South Karelia welfare area and about 10% from orders from the Päijät-Häme welfare area (non-binding estimate). The Western Uusimaa welfare area will start placing its orders independently during the contract period, see draft contract. To ensure patient safety, the introduction of new products requires good training and familiarization for the contracting entity. Therefore, the contracting entity reserves the right to use a transition period at the beginning of the contract. Since the contracting entity cannot know in advance what products will be offered, it is not possible to specify the need and duration of the transition period at the time of the tender. The contracting entity reserves the right to a transition period of up to six (6) months. During the transition period, the current supplier may continue to supply the product as needed based on the previous tender, if the contracting entity deems a controlled supplier and product transition necessary. The contracting entity aims to use the transition period only for the necessary time. The intention is to switch to the new contract selection as soon as possible after the contract begins. If a transition period is used at the beginning of the procurement contract, the supplier must ensure the training and familiarization of the contracting entity's staff during the transition period according to the agreed plan. The supplier must be prepared for order quantities to be smaller than the estimated amounts in the first contract year. The contracting entity and the supplier will agree on the length of the transition period in more detail before the start of the contract. The subject of the procurement and its requirements are described in detail in the tender and its appendices.
