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BidSonar is an independent index of public-sector opportunities. We aggregate data from official sources and are not affiliated with any procurement body. Data is licensed under the Open Government Licence v3.0 and the EU TED reuse notice.

    ContractsIT Services for Event Registration and Management
    Awarded contract

    IT Services for Event Registration and Management

    Awarded
    DKK 4.2m
    Published 14 May 2025

    Aarhus University is seeking a solution to manage event registrations for conferences, events, and meetings. The current system supports approximately 300 users and allows event organizers to communicate with participants. The solution must facilitate payment processing for both internal and externa

    🇩🇰DenmarkPublished 14 May 2025· 1 years agoviaTED
    Awarded
    DKK 4.2m
    Published 14 May 2025

    Decision brief

    4 fields
    • Contract value
      DKK 4,190,800
      DKK
    • Closing date
      Rolling
      No closing date published
    • Sector
      IT & Software
      Browse related listings
    • Location
      🇩🇰Denmark

    Suppliers

    1 supplier
    • EA
      EPHORT APS
      Lead contractor

    Lifecycle

    Awarded

    Contract awarded. Originally published 1 years ago.

    14 May 2025
    Awarded — no open tender advertised

    Brief

    Aarhus University is seeking a solution to manage event registrations for conferences, events, and meetings. The current system supports approximately 300 users and allows event organizers to communicate with participants. The solution must facilitate payment processing for both internal and external attendees, with an annual revenue of around 25 million DKK (excluding VAT). Annually, about 2,400 events are created, one-third of which are paid events, resulting in approximately 80,000 registrations (60,000 unique) and 16,000 paying participants, each requiring individual invoices. The solution should integrate with Microsoft Dynamics CRM and Navision Stat. The goal is to maintain a professional approach to internal and external events, enhancing efficiency and professionalism. The system must provide comprehensive oversight of registrations, participant choices, communication, and financial management. It is crucial that the solution can handle a large number of concurrent users and is user-friendly for various skill levels. Aarhus University will manage first-level support, while the supplier will provide second-level support, operation, and maintenance. The contract will be awarded to one supplier, and it is not divided into lots as it is deemed commercially unviable. There are no specific requirements for green or sustainable solutions.

    Track record

    1 award · 1 winner
    Thin record

    Only 1 prior award here — too little to read.

    In it software, AARHUS UNIVERSITY has awarded 1 contract to 1 supplier.

    Who wins here
    1. EPHORT APS1× · 100%

    Across it software, the most active winners are SOFTCAT PLC, PHOENIX SOFTWARE LTD, INSIGHT DIRECT UK LIMITED — the field to beat, or your route in as a partner.

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    Take action
    View on sourceTED

    Award notice and full record on the publisher's site

    Publisher
    Publications Office of the European Union
    Licence
    EU 2011/833/EU + TED reuse notice
    Source
    ted.europa.eu
    Record ID
    313405-2025
    AU
    Buyer
    AARHUS UNIVERSITY
    Sector
    IT & Software